Catalina 36 – Fleet 3 On the Chesapeake Bay Charter

Article 1:  Objective: 

The objective of Catalina 36, Fleet 3, Chesapeake Bay is to enhance the enjoyment of ownership of the Catalina 36 for cruising, to act as a central information source for the membership and to welcome new Catalina 36 (C36) owners to the family of C36 owners.

Article 2:  Membership

Membership is open to current or past owners of the Catalina 36 series, including spouses and/or partners.  Members must be current with annual dues to be considered members in good standing.

Article 3:  Fleet Officers

The elected officers of Fleet 3 shall include Captain, Vice Captain, Secretary/Newsletter Editor, Treasurer, and Membership Chair.  All officers must be members in good standing. 

Article 4:  Duties of the Fleet Officers

Fleet 3 officers shall govern the fleet as desired by the members and follow the guideline of the Catalina 36 International Association.  Fleet officers’ duties are as follows:

Captain: 

The Captain shall preside over all Fleet 3 business meetings and set the agenda for those meetings.  The Captain shall serve as spokesperson for Fleet 3 members, create temporary special committees or event chairpersons and call any special meetings as the needs of the Fleet dictates.  The Captain is responsible for the notification of Fleet activities to the International C36 Association as well as local/regional sailing/boating periodicals that feature sailing club news and activities.  The Captain will provide a Cruiser article entitled “From the Helm” for each issue.

Vice Captain:

The Vice Captain shall assist the Captain in planning Fleet activities and events, arranging programs/speakers for meetings, preside over meetings in the absence of the Captain, and prepare to succeed the Captain at the end of the Captain’s term of office, although this succession need not be a requirement.  The Vice Captain is also responsible for notification of the fleet activities via US Postal Service to all members on an activity-by-activity basis.  He/she is also responsible for reporting the fleet activities to the editors of the Cruiser and to the Webmaster.

Secretary/Newsletter Editor: 

The Secretary/Newsletter Editor will record the minutes of all business meetings and be prepared to report these minutes at the next business meeting.  He/she shall be responsible for all Fleet correspondence as dictated by the Captain and the needs of the Fleet.  He/she shall be responsible for the timely publishing of the Fleet Newsletter reporting the actions of the Fleet business and social activities and for promotion of Fleet 3 events.  In the absence of the Captain and the Vice Captain, the Secretary shall preside over business meetings.

Treasurer:

The Treasurer shall collect the annual dues, secure and dispense all fleet funds and keep accurate financial records of said funds and transactions.  He/she shall be prepared to report the financial status of the fleet at all fleet business meetings.   The Treasurer will provide a Fleet financial summary article for each Cruiser article.

Membership Chair:  

The Membership Chair shall be responsible for maintaining accurate records of active members and supplying a
current membership roster to the officers and active fleet members annually or as requested.  He/she shall be responsible for following up with all inquiries and/or leads for prospective members.  He/She shall notify the Purser when each new member has joined the Fleet to insure the new member receives the club “welcome letter” and burgee in a timely manner. 

He/she shall be responsible for development and implementation of strategies aimed at new membership development and retention of existing members.  He/she will be prepared to report the status of membership at all fleet business meetings.  The Membership Chair will maintain an up-to-date email address listing for all active members of the Fleet.  The Membership Chair will provide a Cruiser article detailing Fleet membership status.  

Article 5:  Fleet 3 Membership Services:

In addition to fleet leadership provided by the elected officers, Fleet 3 membership services shall be maintained in the forms of website maintenance and member goods availability.  Webmaster and Purser shall be voluntary positions filled by active members as approved by the Fleet Captain.  These members will assist the officers and membership with internet-based communications and acquisition of Fleet 3-related goods desirable to the members.  

Webmaster:

The Webmaster shall be responsible to maintain and update the Fleet 3 website insuring it is current, accurate and of interest and value to the members.  He/she will work closely with fleet officers and members to publish events schedules, schedule revisions, announcements, newsletters, photos and other material of interest in a timely manner.  He/she shall be responsible to maintain communication with web service providers to insure the continuity and value of these services.  He/she will be prepared to report activities related to website status at all fleet business meetings.   The Webmaster will provide a website status Cruiser article. 

Purser:

The Purser shall be responsible for maintaining a supply of Catalina 36 Fleet 3 burgees.  Working with the Membership Chair, he/she will mail a fleet burgee to all new fleet members upon notification accompanied by a Fleet 3 “welcome letter” approved by the Fleet Captain.  He/she will maintain additional burgees available for sale to existing members by request at fleet cost plus shipping expenses.  He/she may elect to make available other Fleet 3 items such as shirts, hats, etc.  He/she will be prepared to report the activities of the Purser’s office at all fleet business meetings.  The Purser shall provide Cruiser articles when necessary to update the membership regarding availability of good and services or interest Fleet as they become available. 

Article 6:  Election of Officers

The fleet shall elect the offices of Captain, Vice Captain, Secretary/Newsletter Editor, Treasurer and Membership Chair annually at the fall business meeting.  The fleet captain will canvass the membership, and nominate any new officers. New officers shall assume the duties of their office after the Fall Meeting.

The term of office for the Captain and Vice Captain shall be two years, effective after the fall meeting in 2007.  The terms of Secretary/Newsletter Editor, Treasurer and Membership Services positions are perpetual until the incumbent resigns or is replaced by the Captain.

Article 7:  Voting  

Approval of amendments to this Charter, the election of officers, the setting of annual dues and any special assessments or expenditures shall be by majority vote at the spring and fall meetings.  If the officers decide that an e-mail vote is needed, they will communicate this through a special mailing or through the Cruiser.  Each member yacht in good standing shall have one vote. 

Article 8:  Meetings 

Regular business meetings shall be scheduled to take place in March (Spring Meeting) and November (Fall Meeting).  The Fleet Captain will set specific dates of these meetings in close communication with the fleet officers.  Meeting locations will be selected by the fleet Vice Captain and approved by the Fleet Captain. 

Article 9:  Order of Business 

Business meetings shall follow this order of business:

·        Introduction of new members and guests

·        Statement of attendance

·        Minutes of the previous business meeting

·        Officers’ reports

·        Old business

-       Committee reports

-       Other old business

·        Election of officers (Fall Meeting only)

·        New business